O’Neil Strategic Partner Conference


October 2nd, 2008 CUSP

Susan, LouAnn and I returned this week from a great three days in sunny Newport Beach, CA.  As usual O’Neil put on a great conference for their Strategic Partners.  We saw many familiar faces from last year’s event and the several PRISM events we have participated in over the past 12 months or so. 

There was a very nice cocktail reception Wednesday night sponsored by CUSP.  The sessions ran Thursday and Friday with the vendor showcase running during breaks.

This conference brought together Records Storage Company executives from all over the world that currently utilize the O’Neil Solutions as part of their day-to-day operations.  Our discussions with the attendees revolved mainly around the most common business Use Cases for our PaperTrail on-demand EDM Solution for the records storage industry. These are namely, on-demand scanning and retrieval from PaperTrail for customers requesting documents for immediate viewing, and the scanning of new documents coming into the record storage center to provide their customers immediate access at anytime from any place to those papers. 

And in line with the types of comments we received at the recent PRISM event in Hungary, we had several discussions with attendees on the growing concerns of compliance pertaining to document storage.  The SaaS platform adds multiple levels of security for proprietary documents that are probably not available in the physical record storage.  It is becoming clear that the whole idea of Solutions like CUSP’s are becoming the standard.

To match this continued interest in our Solution we have been successful in signing new VAR Partner agreements with several Record Storage companies. The soon-to-be released integration of PaperTrail with the O’Neil Solution will further enhance our position in this space.

I would be remiss if I didn’t bring up the great charitable contributions made by many visitors to the Share Our Strength – No Kid Hungry charity.  CUSP donated a VIP golfing trip for two to Ireland that was purchased for $4,000 in the silent auction. The final amount raised was a staggering $23,006.81

Thursday afternoon brought the second annual Record Center Challenge consisting of six teams of around 14 members  who participated in fun tasks such as a “cook off” Iron Chef style, and  a “Survivor” type running and paddling test  at the excellent Newport Beach venue (I must mention that I was part of event-winning TEAM GREEN by the way). 

All in all it was great fun and for a superb charity, and everyone had a blast.  I want to thank O’Neil for putting on the conference, for inviting us and for their great hospitality.  We are really looking forward to our continued partnership.

NICK Bova
VP US Sales

 

 

The Big Switch


September 23rd, 2008 CUSP

Late last week I was talking to a colleague on the phone, he mentioned to me that he was reading a book that I might have an interest in; The Big Switch, Rewiring the World, from Edison to Google, by Nicholas Carr.

Historically I’m not a big book reader, I prefer to wait for the movie, however his synopsis really intrigued me….comparing the use and distribution of electricity 100 years ago to Software-as-a-Service (SaaS) today.  I started reading the book Thursday night and WOW, the similarities hit me “right upside the head”, and just reinforced that what we are doing at CUSP is right on the money.

Keep in mind while reading this article, the ideas that prompted me to write it are from this book, I’ve put my little spin on it, however I would highly recommend reading The Big Switch. Some of you in the Information Technology space may recognize the name Nicholas Carr as the author of the article “Does IT Matter?” originally published in the Harvard Business Review in 2003 and later expanded into a book. 

The premise of this article was that large corporate IT infrastructures were a necessary part of business; however he argued that IT was not really that important to the success of the business.  You definitely could not operate without IT but systems were becoming so commonplace that they no longer provided one company an edge over their competition.  That brings us to THE BIG SWITCH…..

When Edison discovered electricity the common idea of the time was all companies would have their own generators, producing their own electricity, at their individual locations with steam engines, dynamos, etc.  This was way too expensive for individual households, so unless your name was Vanderbilt and you built a 200,000 square foot mansion in the mountains of Western North Carolina and could build your own electric generating plant families lived without electricity.

About 100 years ago companies stopped generating their own power and plugged into the newly built electrical grid.  What made this possible were a series of scientific and engineering breakthroughs; electricity generation, transmission and new electric motors.  But what really assured the success was the economics; the economies-of-scale achieved by these new electric utilities could not be matched by the individual factories producing their own electricity.  In order to stay competitive manufacturers had to hook their plants up to this new electric grid to get the cheaper source of power.

Does any of this sound familiar?  Since the first large mainframe computers were built companies have been “generating their own IT power”.  The annual revenues realized by hardware and software vendors are in the trillions of dollars.  They keep creating something new, and we keep buying it and replacing what we already have.  Year after year trillions of dollars are spent, supposedly, providing something new in hardware and/or software that are going to give us “the edge” over our competition. 

Just like in the 1800s when companies kept improving how they created power to be more efficient and increase production, today we do the same thing with IT infrastructure.  At a certain point in time it became more economical to tie into the new electrical grid and share the economies-of-scale with everyone.

That is exactly what SaaS is today.  We no longer need to keep spending trillions of dollars every year on new hardware and software.  The SaaS model today is the same as the mass electrical grids of the early 1900’s. 

The benefits are blatantly obvious:

• It’s less expensive, no capital expenditures and no operating expenditures.  Studies have shown that the cost to operate an on-demand SaaS solution is less than half of an equivalent solution purchased the normal way

• The SaaS provider carries all the cost for the technology, hardware and ongoing support.  IT departments no longer need to worry about the delivery and maintenance of a software application

• The SaaS solution can be deployed in days or weeks, not the months and sometimes years it takes to deploy many on premise software applications.  The ROI for these applications is realized almost immediately

• The failure rate of large CRM and ERP applications is very high, the SaaS solution minimizes these risks for the organization

• As in the economies-of-scale discussed earlier for the large electrical grids in the early 1900s, the same apply to the SaaS solution.  There is no need to determine what features and functionality you require, everyone on the SaaS platform gets everything.  Organizations are not buying functionality that they may never use; they already have it with the SaaS solution

• CUSP is focusing a great deal of energy on Security Certifications, sound infrastructure and regulatory compliance.  It is virtually impossible for an individual organization to keep this current.  We can easily argue that our on-demand SaaS Solution exceeds the security, compliance and infrastructure of what most organizations provide themselves

In summary I believe the evidence is there to reinforce that the business model we have built at CUSP Point Software, as a SaaS solution is the present and future of Information Technology. Just like it became cheaper for companies to buy electrical power from the electrical grid, it is now becoming more economical, not just for large companies, but individual households, to buy IT Computing Power from SaaS companies over the “new grid” - the internet.

More and more organizations are using products like SalesForce and other hosted solutions as well as individuals using products like Carbonite for real time PC backups over the internet; it no longer makes financial sense for us to be spending trillions of dollars a year on the “latest and greatest” technology that is simply replacing something we already have.  The CUSP on-demand EDM approach is un-paralleled in this industry today; we are setting the new bar by continuing to deliver our PaperTrail solution.

Nick Bova
VP US Sales

 

PRISM International/NAID-Europe Joint European Conference 2008


September 12th, 2008 CUSP Blog

 

We’re back! The CUSP team has just returned from Budapest after another great PRISM/NAID event.

We arrived late on Sunday to prepare the booth for the Monday evening reception. The exhibition area was mainly focused on physical storage and destruction so we had the EDM market cornered. There were lots of great people there - our booth was situated between Rick from Regal Document Protection and Michael and the rest of the team from EasyBox.

The event had a strong US presence and plenty of attendees from Ireland and the UK. There was a good attendance from Eastern Europe and the Eastern Mediterranean region, too.

The presentations covered a variety of topics. I didn’t get to them all but enjoyed Joaquin Bayo Delgado‘s talk on EU regulations and recommendations on Data Protection.

As a former judge he gave a good summary of the application of these regulations in terms we could all understand. Glen Reid from the OASIS Group had an informative look at financial KPIs to help plan and assess your company’s growth.

Obviously the highlight of the event was the presentation from our CEO Seamus Brennan on Achieving Compliance in ISO 27001 and SAS-70. A CUSP white paper on the topic - Security Certication – A Problem or an Opportunity? – was released to mark the event, and is available for download in the Library. If you would like a copy of the slides from the presentation, just email Seamus with your request.

So what’s new? Talking to some of the attendees from the region it appears there is a strong regulatory push towards electronic storage of documents, and that record accessibility is a major concern. The Czech Republic, for instance, is pushing to have data available electronically in most businesses as early as next year. All good news for us and VARs looking to expand in the region.

But it wasn’t all work – the conference was held in the Intercontinental Hotel in the centre of Budapest. The CUSP booth was located overlooking the Danube against the magnificent backdrop of the Buda Castle and Matthias Church.

It’s a stunning city with very friendly locals - well worth a visit. The Oasis Group sponsored a fabulous evening’s entertainment in the Museum of Ethnography and Iron Mountain invited all to a tour of their facility.

Special Thanks to the sponsors, Jim Booth and all the rest of the PRISM and NAID organisers for a great event.

Dave Fitzgibbon
Director of Product Management
CUSP Point Software Ltd.

PRISM EMEA Budapest Conference Preview


September 3rd, 2008 CUSP

On Monday we leave for the PRISM EMEA Conference in Budapest, Hungary.

PRISM is a very important partner for CUSP as it is the premier trade association globally for companies that specialize in the storage, retrieval, organization and disposition of client information assets.

With nearly 600 members, headquartered in over 40 countries and 1000 facilities worldwide, PRISM members are the bull’s-eye of CUSP’s target market.

The ability to present the unique and differentiated offering of CUSP’s PaperTrail Solution to those members as a new, immediately activatable, recurring revenue stream to offer their customers is precisely why we support all PRISM activities.

In Budapest I will be speaking about my pet subject and favorite CUSP market differentiator - Security Certifications for SaaS and Enterprise EDM software providers.

In a traditional sense a Security Certification presentation would not exactly have them lined up at the door for a seat. But in Budapest we’re taking a different approach to presentation.

Having just completed our ISO 27001 audit, and being in the midst of our SAS 70 Type I audit, we’re going to share with all of those attending exactly what it takes to achieve these certifications by way of building a corporate culture founded on security at the individual employee level.

In a commercial sense, by “sharing” the responsibility with all employees, the depth and quality of daily corporate life, as evaluated in terms of security, becomes as easy to measures as sales.

This is a fundamental shift in how CUSP has approached the security certification process, and the results have been extremely rewarding as well as successful.

As soon as I’m back I’ll give you an update on whether they were running in or out of the doors in Budapest…

Seamus Brennan
CEO
CUSP Point Software Ltd.

File Plans for the Future


August 28th, 2008 CUSP

As we work together with our Value Added Reseller (VAR) Partners we like to get a clear picture of how they currently handle their client’s documents.

Invariably they will have some form of a File Plan, usually a comprehensive matrix, detailing their coding, retention and disposal policies. The quality of this plan generally depends on their organization’s maturity and the volume of documents they handle.

As the Electronic Document Management (EDM) world evolves, the focus is turning to the migration of File Plans based around physical Document Management into the electronic world.

In most cases the EDM solutions have tried to replicate the structures and processes contained within these file plans. While this is certainly a requirement, to focus solely on this misses some of the major advantages of an EDM Solution.

Physical Document Management is based on the storage and accessibility of document. Any document can be found and returned in a reasonable amount of time. The structures in place are focussed on determining where and for how long a document should be stored.

In the EDM world all documents are immediately accessible so location is not a factor. In addition, through the use of metadata, the users are not bound to just one or two indexes through which they can locate their documents. Any metadata field can now form the basis of a document search.

With this knowledge the focus of the File Plan moves to defining which metadata should be used when storing a document. Done correctly this metadata can achieve all the requirements of the File Plan and a great deal more.

Need to implement a retention policy? Just define the duration for a set of documents sharing the same metadata and the system takes care of the rest. Adding a new region or department? Simply extend the metadata.

Our clients are certainly excited by the new possibilities offered by an EDM solution and so are we.

Dave Fitzgibbon
Director of Product Management
CUSP Point Software Ltd.